In providing services to meet your insurance needs, FAIRCO may collect information about you, your business and, if a claim is filed, your business activity, patients, or clients. We handle Personal Information, personal health information or confidential information in accordance with this Policy and applicable laws. As used in this Policy, “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with an individual.

Applicants. We collect information when an insured applies for a policy, including name, address and other relevant application information that the applicant voluntarily provides to us. In addition, we may collect information about payment history and methods, billing, accounting, and other similar information.

Insureds. Information collected in connection with being an insured includes information about the type of business in which the insured is involved relevant to the policy and coverage. This may include information about training, credentials, work history, and license status. In some instances, a credit check may be conducted on the applicant’s credit history. We may also ask for information concerning past claims by patients, clients or licensing bodies. In the event of a claim or anticipated claim, we collect related claim information to help evaluate and complete the claims process. This may include information related to the nature of the claim, the parties involved, and documentation that supports the underlying claim. Information obtained from a report prepared by an insurance support organization, such as a credit reporting agency, may be retained by the insurance support organization and disclosed to other persons.

Third Parties. FAIRCO may collect information from third party sources to supplement information that we collect. This may include information collected in connection with being an insured or applicant as noted in the preceding paragraphs. This supplemental information allows us to verify
information that is provided to FAIRCO and to enhance our ability to provide you with information about our business, products and services. FAIRCO’s agreements with these third party sources typically limit how FAIRCO may use this supplemental information.

Sometimes the claims information we collect may contain medical- or health-related data, also referred to as Protected Health Information (“PHI”), which is regulated and protected under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”). We may also collect certain Nonpublic Information (“NI”), which is regulated by the Gramm-Leach-Bliley Act (“GLBA”). Other Personal Information we collect may be regulated and protected by the New York Department of Financial Services (“NYDFS”), the Fair Credit Reporting Act (“FCRA”), or other applicable U.S. related privacy and information security laws and which we only share with entities that agree to protect the privacy and security of such data as required by law.